Free tool · 🇬🇧 United Kingdom · GBP
Gym invoice generator
Create a VAT-compliant invoice or receipt for a membership, PT package or class pass and download it as a PDF. Free, no account needed.
Opens your browser's print dialog: choose "Save as PDF".
How to create a gym invoice
- 1Add your gym name, address, logo and VAT number. These are remembered for next time.
- 2Enter the member's name and contact details, then add line items such as "Gold membership – 3 months" with quantity and rate.
- 3Apply discounts and VAT (20% by default). Totals update instantly.
- 4Add payment instructions and notes, then download the PDF or print it. Switch to "Receipt" once the member has paid.
What a United Kingdom gym invoice must include
- Your gym's legal name, address and VAT number
- A unique, sequential invoice number and the invoice date
- The member's name and contact details
- A description of each service, quantity, rate and amount
- VAT rate and amount shown separately
- Total payable, payment terms and accepted payment methods
Standard-rate VAT in the UK is 20%. Only charge VAT if your gym is VAT registered.
FAQ
Gym invoice generator: FAQ
Is this gym invoice generator really free?
Yes. Create unlimited invoices, receipts and quotes with no sign-up and no watermark. Your data stays in your browser; nothing is uploaded to our servers.
Does it apply VAT correctly for United Kingdom?
The tax rate defaults to 20% VAT for United Kingdom and the invoice shows your VAT number. You can change the rate or label, switch between tax-inclusive and exclusive pricing.
How do I download the invoice as a PDF?
Click "Download PDF". Your browser's print dialog opens with only the invoice visible; choose "Save as PDF" as the destination.
Can I save my gym details for next time?
Yes. Your business details, logo and last invoice number are saved in your browser automatically so the next invoice is pre-filled.
How do I invoice every member automatically?
Tuckly creates a numbered VAT invoice for every membership payment, sends it on WhatsApp and email and produces monthly VAT reports. Start a free trial to automate invoicing completely.