7 best gym scheduling software for classes and personal training (2026)

Gym scheduling software should do three things without staff involvement: let members book classes and sessions from their phone, enforce your rules on capacity and cancellations, and know what each member’s plan allows. The platforms below do that; the differences are in pricing, markets and how well scheduling is connected to billing. For most gyms and studios we recommend Tuckly; TeamUp, Mindbody and ABC Glofox are strong for class-only studios, Wodify and Zen Planner for CrossFit and martial arts, and Acuity if you only need appointments.

What to look for in gym scheduling software

• Capacity, waitlists and booking windows that run themselves
• Late-cancel and no-show rules tied to packs or fees
• Plan awareness: the booking checks what the member’s membership or pack allows
• PT and appointment booking per trainer with session deduction
• Reminders on WhatsApp, SMS, email or push
• Staff views and payroll reports for classes taught

The 7 best gym scheduling software platforms at a glance

1. Tuckly

Best for: gyms and studios that want class scheduling connected to memberships, payments and WhatsApp reminders.

Tuckly builds a recurring timetable with capacity limits, rooms and coaches; members book, cancel and join waitlists in the app and get reminders on WhatsApp, SMS or email. Bookings check the member’s plan or pack, drop-ins and packs are sold at the moment of booking, PT sessions are deducted automatically and owners get fill-rate and classes-taught reports for payroll.

• Unlimited classes, class types, rooms and trainers
• Booking windows, late-cancel and no-show rules per class type
• PT and appointment booking with trainer availability
• Included with memberships, billing, access control and invoicing

Watch out for: scheduling starts on the Growth plan, and there is no consumer marketplace to bring in new clients.

2. TeamUp

Best for: class-based studios and boxes in the UK and Europe.

TeamUp was designed around the class timetable. Memberships and packs are defined by what they allow you to book, waitlists and booking windows are mature, and integrations with Zapier and GoCardless suit UK studios. Pricing scales with active customers, month to month.

Watch out for: it assumes a class-first business; traditional gyms with open-floor memberships pay for scheduling depth they do not need.

3. Mindbody

Best for: boutique studios that want new clients to find and book classes in a consumer marketplace.

Mindbody’s scheduling is among the deepest available: complex class and appointment types, staff payroll by class, substitutions and the Mindbody consumer app. It is sold on quote, typically with an annual contract.

Watch out for: price, contract and complexity for a single-site gym.

4. ABC Glofox

Best for: boutique and franchise studios that book through a branded app.

Glofox pairs a polished branded booking app with waitlists, packs and lead capture. Pricing is by quote.

Watch out for: opaque pricing and a card-only billing model that does not suit markets where UPI, Direct Debit or wallets dominate.

5. Wodify

Best for: CrossFit boxes where class booking and workout tracking go together.

Wodify’s class scheduling is connected to whiteboard programming and leaderboards, which keeps athletes engaged. From about $99 a month with add-ons.

Watch out for: it is CrossFit-specific.

6. Zen Planner

Best for: martial arts schools and CrossFit affiliates.

Zen Planner schedules classes, tracks belts and skills and offers kiosk check-in, with memberships and billing attached. From about $99 a month.

Watch out for: dated interface in places and US-centric payments.

7. Acuity Scheduling

Best for: personal trainers and appointment-only studios with no memberships to enforce.

Acuity (part of Squarespace) is a general appointment scheduler: availability, intake forms, calendar sync, deposits. For a solo trainer it is cheap and effective, from about $20 a month.

Watch out for: it does not know about memberships, packs, class caps or check-ins. The moment you sell a membership, you need gym software. Personal trainers who want sessions, packages and progress in one place should look at Tuckly for personal trainers.

How to choose

1. List your class types, their capacities and the rules you actually enforce (booking window, late cancel, no-show).
2. Trial two platforms and build one week of timetable in each. Note how long it takes.
3. Book, cancel late and join a waitlist as a member. Did the rules fire? Did the reminder arrive on the right channel?
4. Check what a booking does to a pack or membership. If scheduling and billing are not connected, staff will reconcile them by hand forever.

Scheduling is also a retention tool: members who book classes visit more often and churn less. See our gym member retention strategies for the full playbook.