Gym scheduling software · Canada
Gym scheduling software for classes, personal training and staff
Gym scheduling software lets members book classes and personal-training sessions from an app while the gym controls capacity, waitlists, cancellation rules and who is coaching. Tuckly combines scheduling with membership and billing, so a booking checks that the member’s plan allows it, a no-show follows your policy and a coach’s classes feed straight into payroll.
From $65/month · Cards · GST/HST invoices included
Quick answer
What is gym scheduling software?
Gym scheduling software is a timetable that members can book themselves into, backed by rules: how many spots a class has, how early bookings open, how late a member can cancel, which plans include which classes and what happens when a class is full. It covers group classes, personal-training appointments, inductions and consultations, and staff schedules.
Because Tuckly scheduling is part of the same platform as memberships and payments, it can sell a class pack at the point of booking, charge a drop-in, deduct a session from a PT package and send the reminder on WhatsApp and SMS without any integration work.
- Recurring class timetable with capacity limits
- Waitlists that auto-promote when a spot frees
- Booking windows, late-cancel and no-show rules
- PT and appointment booking per trainer
- Staff rota and classes-taught reports
- App bookings with WhatsApp and SMS reminders
What Tuckly includes
Class timetable
Weekly recurring classes with caps, rooms, coaches and waitlists.
App booking
Members book, cancel and join waitlists in two taps; QR check-in at the door.
Reminders
Booking confirmations, class reminders and waitlist promotions on WhatsApp and SMS.
Packs & drop-ins
Sell class packs and drop-ins with card and pre-authorized debit at the moment of booking.
Attendance
Check-ins per class, no-show tracking and peak-hour reports.
Class reports
Fill rate by class, coach and time slot; revenue per class.
Set up your schedule in an afternoon
- 1
Add rooms, coaches and class types
Studio A, the turf, the boxing ring; HIIT, yoga, strength, boxing. Each class type has a default duration, capacity and which plans include it.
- 2
Build the weekly timetable
Create a class once and repeat it weekly. Holidays and one-off changes are edited per occurrence.
- 3
Set the rules
Bookings open 7 days ahead and close 30 minutes before; cancel free up to 4 hours before; no-shows lose a session or pay a fee. Your gym, your rules.
- 4
Open PT booking
Each trainer sets their available hours. Members with a PT package book sessions and sessions are deducted automatically.
- 5
Publish to the app
Members see the timetable, book and get a WhatsApp and SMS reminder before class. Waitlisted members are promoted and notified the moment a spot frees.
Class caps, waitlists and late-cancel rules
Full classes and empty classes are both expensive. Capacity limits keep the floor safe and the experience good; waitlists fill cancellations automatically; booking windows stop one member blocking a week of slots; late-cancel and no-show rules teach members to free spots they will not use. Tuckly enforces all of them and shows you the fill rate by class and time so you can move or cut sessions that never fill.
Personal training and appointment booking
Trainers set their hours, members book sessions from their PT package and Tuckly deducts the session, sends the reminder and logs attendance. Owners see sessions delivered per trainer for payroll and commissions, and packages that are about to run out trigger a renewal reminder automatically.
- Trainer availability and buffers
- Session packs with expiry
- Inductions, consultations and assessments
- Sessions-delivered report for trainer pay
Staff schedules and coach pay
Assign coaches to classes, see the week at a glance and export classes taught per coach for payroll. Swap a coach on a single occurrence without touching the recurring class, and members are told who is coaching in the app.
Loved by gym owners
What gym owners in Canada say
“We used to spend the first week of every month chasing fees on WhatsApp. Now the reminders and payment links go out on their own and dues are collected before I even look at the dashboard.”
Owner, Northline Athletic, Toronto
62% fewer overdue payments
“Biometric check-in blocks expired members automatically. No more awkward conversations at the desk, and renewals happen on the spot through the app.”
Manager, Vancouver Athletic, Vancouver
3 hrs saved per day at the front desk
“The GST/HST invoices alone were worth it. My accountant gets a clean export every month instead of a shoebox of receipts.”
Founder, Calgary Strength Co., Calgary
100% of payments invoiced automatically
Gym scheduling software pricing in Canada
Starter
For new and single-trainer gyms getting organised.
$648 billed yearly
- Up to 200 active members
- 1 location
- 2 staff logins
Growth
For growing gyms that want automation and classes.
$1,296 billed yearly
- Up to 1,000 active members
- 1 location (+1 add-on)
- 10 staff logins
Pro
For established gyms and chains with multiple locations.
$2,592 billed yearly
- Unlimited members
- Up to 5 locations
- Unlimited staff logins
Enterprise & franchises
More than 5 locations, custom integrations, SLAs and on-site training. Priced per location.
All prices in CAD, exclusive of GST/HST. 14-day free trial on every plan. No setup fees, no transaction fees.
FAQ
Gym scheduling software: common questions
Can members book gym classes from an app?
Does scheduling software handle waitlists?
Can I charge for classes separately from membership?
Is there a limit on the number of classes or trainers?
Can trainers manage their own schedule?
Does it work for yoga and Pilates studios or CrossFit boxes?
Keep exploring
From the blog
7 best gym scheduling software for classes and personal training (2026)
The best gym scheduling software in 2026 for class timetables, waitlists, PT bookings and staff rotas, compared: Tuckly, TeamUp, Mindbody, ABC Glofox, Wodify, Zen Planner and Acuity Scheduling.
12 gym member retention strategies that actually move the numbers
Acquiring a member costs five times more than keeping one. These twelve retention strategies, from onboarding to win-back, are the ones gyms report moving monthly churn from 6% to under 4%.